Provide administrative support by conducting research, preparing reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings.

Main Duties & Responsibilities include, but are not limited to the following:

• Prepare invoices, reports, memos, letters and other documents, using word processing, spreadsheet, database, or presentation software.
• Answer phone calls and direct calls to appropriate parties or take messages.
• Conduct research, compile data, and prepare reports for consideration and presentation by executives, committees and boards of directors.
• Attend meetings and record minutes.
• Greet visitors and determine whether they should be given access to specific individuals.
• Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution.
• Perform general office duties, such as ordering office supplies, maintaining records management database systems, and performing basic bookkeeping work.
• File and retrieve corporate documents, records, and reports.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• Make travel arrangements for executives.
• Organizing and confirming business meetings.
• Tracking of company vehicles including insurance, registration, and maintenance.
• Manage the administrative requirements for the repair and maintenance of office and computer equipment.
• Maintain the day off schedule, leave management system and verify annual leave records.
• Advice and update Company officers of legal and labor relations requirement.
• Assist with the planning and managing the recruitment and selection of staff.
• Any other duties assigned as necessary.

Qualification & Skills

• First Degree in Business Administration or any other business related field.
• Minimum of 2 years experience in a similar capacity.
• Be highly organized; detail oriented, self- motivated and a good organizational planner.
• Strong interpersonal, oral and written communication skills.
• Ability to meet deadlines.
• Excellent organizational skills.
• Ability to work independently, exercising a high degree of judgment and confidentiality.
• Superior customer service orientation and demonstrated performance in a team environment.
• IT proficiency to include Microsoft Application.
• Experienced in a professional high pressure team oriented working environment. 
• Experience in the hardware, supermarket or general retail industry will be considered an asset.

We thank all candidates for responding, however, only short‐listed applicants will be contacted.

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