Applications are invited from suitably qualified individuals to fill the position of an Executive Assistant.
Reports to: Chief Executive Officer
SKILLS REQUIREMENT/KEY COMPETENCIES
• Strong decision making and problem solving skills
• Excellent minute taking, word processing and report writing skills
• Highly developed competence in Microsoft Of Suite
• Excellent communication and interpersonal skills
PRINCIPAL FUNCTIONS/RESPONSIBILITY
• Reports to the CEO on all administrative matters for the Executive Office
• Supervise administrative and support staff assigned
• Draft Cabinet Submissions
• Follow up on Cabinet Submissions and disseminate decisions to respective officers
• Prepare annual updates on Cabinet Decisions; prepare presentations for the CEO
• Manage and maintain confidential files, as well as external Board Meeting Files
• Establish and maintain filing and records management system for the office.
• Plan and arrange for internal and external meetings, Retreats etc.
• Prepare travel arrangement and travel itinerary for CEO, visiting Missions and or delegations
• Record minutes of meetings and prepare reports from meetings or from documents
• Attend internal and external meetings
• Conduct research on assigned subjects; collate monthly and special reports
• Provide reminders and advice on priorities and matters requiring urgent attention
• Prioritize documents, letters, calls and visitors needing attention/response
Only short listed applicants will be contacted and we thank all applicants in advance.
"Developing Safe, Reliable and Quality Roads"
Qualifications:
• Diploma in Secretarial Studies from a recognized tertiary institution
• Certified Professional Secretary (CPS) designation
• First Degree in Management, Public Administration or equivalent would be an asset
• A minimum of three years in a supervisory or management capacity
Contact Information
140 Maxfield Avenue
