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Seeking: Administrative Assistant


Strategic Surveillance Limited
$60,000
pin_drop 56 Dumbarton Ave, Kingston
map Kingston St Andrew
63 times
5 days ago
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Additional Information

As Administrative Assistant the incumbent is responsible for providing administrative support to the General Manager. This position is responsible for ensuring the efficient operation of the office by providing effective administrative support. In addition, the position acts as the principal contact/liaison/resource person with executives/representatives of the relevant internal and external contacts. 

Key Responsibilities:

 

 

 

 

  • Organize and schedule meetings and appointments

 

 

 

 

 

 

 

 

 

 

 

 

  • Maintain contact lists

 

 

 

 

 

 

 

 

 

 

 

 

  • Produce and distribute correspondence memos, letters, faxes and forms

 

 

 

 

 

 

 

 

 

 

 

 

  • Assist in the preparation of regularly scheduled reports

 

 

 

 

 

 

 

 

 

 

 

 

  • Develop and maintain a filing system

 

 

 

 

 

 

 

 

 

 

 

 

  • Order office supplies

 

 

 

 

 

 

 

 

 

 

 

 

  • Book travel arrangements

 

 

 

 

 

 

 

 

 

 

 

 

  • Submit and reconcile expense reports

 

 

 

 

 

 

 

 

 

 

 

 

  • Provide general support to visitors

 

 

 

 

 

 

 

 

 

 

 

 

  • Provide information by answering questions and requests

 

 

 

 

 

 

 

 

 Education, Knowledge and Skills: • A Diploma in Business Administration or Certified Professional Secretary Designation • A minimum of three (3) years relevant experience. • Knowledge of the relevant Microsoft Office Suites • Well-organized individual able to meet set deadlines. • Ability to appropriately liaise and communicate with internal and external functionaries. Ability to communicate clearly and accurately in both oral and written format.

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